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"Eye clinic bookings"

About: Royal Devon & Exeter Hospital (Wonford) / Ophthalmology

(as the patient),

I had to cancel my appointment for the following day due to having a contagious illness, so I called the number on the letter: an answerphone activated telling me that the extension  number was not available and to leave a message, which I did and hoped it would be actioned promptly.

Well, four answerphone messages later, I decided to call another number for the Booking Team for the same department only to be told I cannot book your appointment, so I will put you through to the extension.  Same response (answerphone was activated again because there were no humans to take the call).  I left the 6th message and held on to speak to the person whom I spoke to minutes before. I explained that I needed to postpone and reschedule rather than be kicked off the list for non-contact or a no-show, which happened a year ago. I was told to provide details and they would take the message to pass onto a colleague who can book it.    

This is absolutely ludicrous because a) they work for the booking team of the number I needed to call, and b) they could not get hold of anybody either! I fail to see why this person could not book an appointment for any eye clinic when they clearly work for the relevant department. I don't think there should be different booking teams for different  clinics in each department: have one booking Team for all eye clinic appointments in this situation!  Make it easier for patients to get through rather than having to call three different numbers in the hope of speaking to a human, not a machine!  

I feel this is where the NHS is going wrong: too many booking teams for individual clinics in each department.  In other words, have just one booking team in each department with one contactable number.   

In an ideal world, do this: one booking team for all eye clinic appointments, one booking team for heart patients, one for kidney (renal), one for liver, one for bloods, one for oncology, one for endocrinology, one for respiratory medicine, and so forth.  Not individual teams for individual clinics in the same department; it is a massive waste of resources and funding for it.

Make it easier for patients because, let's be honest, without patients the hospitals either lose or do not get the required funding.

I also feel that four or five members per booking team per department should be enough.  Simplify it for patients.  Patients do not know the fancy names given for each type of clinic, let's be honest.  They just relate to Eye Clinic, Heart, Kidney, Liver, Orthopaedics, etc.  Making the visits more complicated for patients does not help with their anxiety or distress when dealing with hospitals.  That is a fact.
 
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Responses

Response from Kate Berry, Administration Service Manager (Eastern services), West of England Eye Unit (Eastern Service), Royal Devon University Healthcare NHS Foundation Trust 3 days ago
Kate Berry
Administration Service Manager (Eastern services), West of England Eye Unit (Eastern Service),
Royal Devon University Healthcare NHS Foundation Trust
Submitted on 22/10/2025 at 10:17
Published on Care Opinion at 13:11


Dear HD73

Please accept my sincere apologies for the difficulties you experienced when attempting to contact the Ophthalmology department to cancel your appointment. I understand how frustrating this must have been, and I regret any inconvenience caused.

To allow us to investigate this matter further, I would be grateful if you could kindly email your personal details to opaeyeunitteam@nhs.net, marking the email FAO: Admin Service Manager.

Thank you for bringing this to our attention.

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Update posted by HD73 (the patient)

I am still awaiting my new appointment to be booked which I requested at the time of cancellation - nothing done about that, either, unsurprisingly.

This is really bad considering I need both eyes to be looked at now instead of just the usual left one, prior to the second Vitrectomy taking place (if ever, whenever).

I want a new, follow-up appointment for both eyes to be checked ASAP rather than too late in the day. My left eye is in a bad way as it is.

Elsewhere I had responses to my requests within 24 hours, usually on the same day, and an appointment could be booked. With this RDE Eye Clinic, I am going to have to contact them again to re-book the cancelled appointment. More effort on my part! It should not be like this. I understand there are staff on annual and sick leave, but I think the staff who are working need to be better utilised to deal with queries and book appointments in a timely manner.

If I I had to rate this department out of ten, I would give it 4 - mostly because of the issues encountered with the Booking Team.

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